Jaime AlfaroPlanning a big event in San Antonio can be a lot to handle, especially when you have to keep track of every little detail. Things can get stressful fast if you try to do it all by yourself, from booking a venue to tasting at local cake shops.
To help make things easier for you, I looked into the best event planners in San Antonio, and I found some trusted local options.
In this guide, we’ll go through planners who can turn your ideas into a smooth, fun event without the stress piling up. Read on for the perfect fit for your event, whether it’s a wedding, a party, or a business gathering!
How much does an event planner cost in San Antonio?
Event planning services in San Antonio typically cost between $800 and $10,000+, depending on the level of support required, event size, and whether you need day-of coordination or full-service planning.
| Service Level | Estimated Cost Range |
| Day-of or Month-of Coordination | $800 – $2,500 (Some packages $950 – $1,500) |
| Partial Planning | $3,500 – $5,000 |
| Full-Service Planning | $6,000 – $10,000+ |
| Average Wedding Planner | $3,900 – $4,700 |
| Small Events (Birthdays) | $829 – $3,200 |
1. Adam’s Event Planning
Website: https://adamseventplanning.com/
Address: 1826 North Loop
Contact: (210) 571-1195 | [email protected]
Hours: Monday to Sunday 9:00 AM-9:00 PM
When you’re planning a big event in San Antonio, Adam’s Event Planning really feels like having a full support team by your side.
What really stands out is that they take care of everything, from setting up the venue to coordinating with unique vendors like painting services for custom event backdrops, so you don’t have to juggle too many things at once.
Their full package is a popular option. With this, you get unlimited email and phone support, which makes planning much easier and less stressful.
I also appreciate that they even handle teardowns after the event, so you’re not stuck cleaning up late at night.
However, in-person meetings are limited to just a short two-hour cap, which can feel rushed. They also have offices only in San Antonio and Houston, so access may be limited depending on where you live.
Staff is thoughtful and charismatic
Adam’s Events delivered exceptional services. As a new client I was taken back by his knowledge of the city and his selective vendor list. Adam has exquisite taste and creativity beyond measure. He helped us from dress selection to the last dance. He is wonderful with teenagers, parents and guests. His staff is thoughtful and charismatic. Adam guided our Sweet 16 celebration in budget and made every moment memorable. We will return for his services again. If you choose Adam, you will walk away with an incredible event and a great friend.
- Tricia Alcocer | Google Reviews
Every detail was perfect
Adam did an absolutely amazing job planning my daughter’s Quinceañera! Every detail was perfect from the decor to the coordination, everything went smoothly and beautifully. I’m already planning another party for my business, and without a doubt, he’s the only one I trust to create another outstanding event. Highly recommend him!
- Letty Barolia | Google Reviews
2. Sara Walker Private Events (S.W.E.)
Website: https://eventsbyswe.com/
Address: 1507 N St Mary’s St.
Contact: (210) 867-7272 | [email protected]
Hours: Monday to Friday 9:00 AM-5:00 PM
Sara Walker Private Events handles both corporate events and personal celebrations, so you’re not stuck with a one-type-only planner. Their strong connections with local venues in San Antonio make it easier to book popular spots without much hassle.
Also, they offer virtual and hybrid event options, which are useful for today’s needs.
They give off a very polished and organized feel right from the start. To begin planning with them, you’ll need an appointment first, so you can’t just drop by with quick questions.
Also, take note of their minimum budget requirement to start planning, which might not suit smaller or simpler events. Their structured design work and planning support are worth it, though.
A total success
Maddie at Sara Walker Events made our USA Shooting Road to The 2028 LA Olympics event, at Palm Beach Shooting Park and Mar a Lago, a total success. Highest netting fundraiser we’ve ever had, and every one had a great time. Thank you Maddie Grace, thank you Sara Walker!
- Tim Rupli | Google Reviews
They are highly responsive and they were on top
Sara and Britta were a pleasure to work with. We had a last minute event that we needed to execute and they worked side by side with me to make it happen. I recommend working with them as a vendor, as they are highly responsive and they were on top of the important details to execute this last minute event which made my job a lot easier!
- Dan Castro | Google Reviews
3. Elite Event Planning
Website: https://www.elite-eventplanning.com/
Address: 1868 Grandstand Dr.
Contact: (210) 426-1998 | [email protected]
Hours: By Appointment Only
Elite Event Planning really feels like a VIP service because they take care of everything in one place. In particular, they offer planning, floral design, and bartending together, so you don’t have to find different vendors.
Another aspect I like is that they create custom timelines and layouts for every event, which helps keep everything organized on the big day. They even provide at least two coordinators on-site, so support feels steady throughout the event.
On the downside, their basic packages don’t allow much communication until the event gets closer, which can feel limiting.
It’s also best to keep in mind that they mainly focus on weddings, so corporate clients might not see as many options.
Thinks outside the box and goes above and beyond
Chantel and her team are the best!!! Chantel is easy to talk to and work with. She did an amazing job with coordinating my wedding and taking care of everything the day of. She thinks outside the box and goes above and beyond to make your day truly special. Thank you so much!! I feel so grateful to have found her
- Adriana Cornejo | Google Reviews
Super efficient at executing whatever needed to be done
Chantel and her team were awesome! Chantel is so organized and thoughtful. She really helped us throughout the wedding with making decisions and thinking about things that we weren’t even aware of. She was also super efficient at executing whatever needed to be done. I would highly recommend her to anyone!
- Hanna Rafferty | Google Reviews
4. JC Events
Website: https://eventsbyjennifercraft.com/
Address: 14855 Blanco Rd.
Contact: (210) 643-7133 | [email protected]
Hours: Tuesday to Friday 9:00 AM-4:00 PM
JC Events gives a personal touch right from the beginning. The process with this team feels more like planning with a trusted guide than working with a large company.
The owner even works directly with clients, which makes communication feel more personal and clear.
Using the design to tell a story, this team makes sure every detail matches the couple’s vision instead of following a standard template. They also take care of floral design and vendor coordination themselves, which helps keep everything organized on the event.
However, their services are strictly centered on weddings, so they don’t really take corporate or nonprofit events.
There’s also a risk in relying on a single lead planner setup, especially for larger celebrations that need wider support.
Knowledge of the industry and florals was pivotal
Jennifer is incredible. The amount of care she put into my wedding was more than I can express. The morning of my wedding I was so calm knowing if there were any issues Jen would take care of them before anyone even noticed. Her knowledge of the industry and florals was pivotal in my wedding planning experience.
- Paige Southwick | Google Reviews
Really focuses on the small details and did a wonderful job
Jennifer was such an amazing wedding planner! She was there with me every step of the way and I really valued her thoughts and input. She made me feel so confident on my wedding day and made everything go so smoothly. The whole day was beautiful. She really focuses on the small details and did a wonderful job with our floral arrangements. I am so thankful for Jennifer and highly recommend her to any bride!
- amy Eibel | Google Reviews
5. Sweet Gardenia Weddings
Website: http://mysanantoniowedding.org/
Address: 10530 Starcrest Dr.
Contact: (210) 954-5780 | [email protected]
Hours: Monday to Friday 9:00 AM-6:00 PM
Sweet Gardenia Weddings is a great option for couples who are short on time but still want a well-organized celebration.
Their team can manage the entire event setup, even if you have less than six months, which really helps reduce stress.
On top of that, they include in-house floral work and styled linens, so the overall look stays consistent.
Their higher packages even include virtual design previews, which help you see how everything will come together before the big day.
Just keep in mind that their starting price is on the higher side, so it may not work for couples on a tight budget.
They also only plan weddings, so they don’t offer services for other types of events or corporate functions.
Communicative and sweet and her prices are very reasonable
Stephanie is wonderful to work with. I’m a wedding photographer and I highly recommend her to plan your wedding! Her patient and sweet demeanor always help the couples feel at ease – all while she’s managing every task of the wedding day. I’ve seen her navigate COVID weddings, snow days, extreme heat and vendor cancellations. She is communicative and sweet and her prices are very reasonable for the area, how much she offers and the experience she has. Photos from a wedding we worked on together.
- Gillian Kadhim | Google Reviews
Absolutely amazing and took care of everything
Stephanie was absolutely amazing and took care of everything which allowed me to enjoy my day! She is a true asset and will help and take charge in every way to make sure things run smoothly and everyone has a memorable and fun time! I would totally recommend her services, she is incredible!
- Crisana Arizpe | Google Reviews
